Google Groups for VCE and CALS

Virginia Tech uses Google Groups for group emailing. In the past, they used LISTSERV™, and people often refer to the Google Groups as "listservs."

Statewide Groups

Google Group Audience
cals-system-g@vt.edu All CALS employees (Does not include VCE employees outside CALS)
cals-faculty-g@vt.edu All CALS faculty (Does not include VCE employees outside CALS)
cals-staff-g@vt.edu All CALS staff (Does not include VCE employees outside CALS)
vce-4h-g@vt.edu All 4-H employees
vce-4hcenters-g@vt.edu 4-H Center employees
vce-allstaff-g@vt.edu All VCE faculty and staff
vce-anr-g@vt.edu All ANR employees
vce-fac-g@vt.edu All VCE faculty
vce-fcs-g@vt.edu All FCS employees
vce-fieldsec-g@vt.edu Most support staff in the districts
vce-fnp-g@vt.edu FNP employees across the state
vce-specialists-g@vt.edu VCE Specialists

Center Groups

Google Group Audience
vce-airfield-g@vt.edu Agents and UAAs in units that camp at the Airfield 4-H Center
vce-holiday-g@vt.edu Agents and UAAs in units that camp at the Holiday Lake 4-H Center
vce-jamestown-g@vt.edu Agents and UAAs in units that camp at the Jamestown 4-H Center
vce-northern-g@vt.edu Agents and UAAs in units that camp at the Northern 4-H Center
vce-southwest-g@vt.edu Agents and UAAs in units that camp at the Southwest 4-H Center
vce-weskelton-g@vt.edu Agents and UAAs in units that camp at the W.E. Skelton 4-H Center

Central District Groups

Google Group Audience
vce-cdist-g@vt.edu All Central district employees
vce-fnp-cdist-g@vt.edu FNP employees in the Central district
cdist-4h-g@vt.edu 4-H agents in the Central district
cdist-anr-g@vt.edu ANR agents in the Central district
cdist-fcs-g@vt.edu FCS agents in the Central district
cdist-uc-g@vt.edu Unit Coordinators in the Central district
cdist-uaa-g@vt.edu Unit Admin Assistants in the Central district

Northern District Groups

Google Group Audience
vce-ndist-g@vt.edu All Northern district employees
vce-fnp-ndist-g@vt.edu FNP employees in the Northern district
vce-ndist-4h-g@vt.edu 4-H agents in the Northern district
vce-ndist-anr-g@vt.edu ANR agents in the Northern district
vce-ndist-fcs-g@vt.edu FCS agents in the Northern district
vce-ndist-uc-g@vt.edu Unit Coordinators in the Northern district
vce-ndist-fieldsec-g@vt.edu UAAs/field secretaries in the Northern district

Southeast District Groups

Google Group Audience
vce-sedist-g@vt.edu All Southeast district employees
vce-fnp-sedist-a-g@vt.edu FNP employees in the southern portion of the Southeast district
vce-fnp-sedist-j-g@vt.edu FNP employees in the northern portion of the Southeast district
vce-sedist-4h-g@vt.edu 4-H agents in the Southeast district
vce-sedist-anr-g@vt.edu ANR agents in the Southeast district
vce-sedist-fcs-g@vt.edu FCS agents in the Southeast district
vce-sedist-uc-g@vt.edu Unit Coordinators in the Southeast district
vce-sedist-fieldsec-g@vt.edu UAAs in the Southeast district

Southwest District Groups

Google Group Audience
vce-swdist-g@vt.edu All Southwest district employees
vce-fnp-swdist-g@vt.edu FNP employees in the Southwest district
vce-sw-4h-g@vt.edu 4-H agents in the Southwest district
vce-sw-anr-g@vt.edu ANR agents in the Southwest district
vce-sw-fcs-g@vt.edu FCS agents in the Southwest district
vce-sw-uc-g@vt.edu Unit Coordinators in the Southwest district
vce-sw-staff-g@vt.edu Non-agent positions (UAAs, support staff, part time) in the Southwest district

Errors when sending

If you get a notice that some recipients did not get your message, this only applies to the specific addresses in the error message. Others in the group should have gotten your message. If you get an error that you are not authorized to send to the group, you can try emailing group name+owner@vt.edu to ask why and if you can be authorized. (E.g., vce- specialists-g+owner@vt.edu) This will send your email to the owner of the group. Other error messages do not even apply to your message at all. (It is not clear why Google sends these.) You do not need to notify anyone of these errors.

Joining VCE and CALS Groups

Group Name How to Join

cals-system-g
                                            
Maintained by CALS IT based on Banner settings; need permission of administration to join if not automatically added. (Does not include VCE employees outside CALS)
cals-faculty-g Maintained by CALS IT based on Banner settings; need permission of administration to join if not automatically added. (Does not include VCE employees outside CALS)
cals-staff-g Maintained by CALS IT based on Banner settings; need permission of administration to join if not automatically added. (Does not include VCE employees outside CALS)
vce-4h-g If you're subscribing a vt.edu address, send an email to vce-4h-g+subscribe@vt.edu and follow the instructions in the email you receive. If you want to subscribe a non-VT address, contact your AIT (or Kathy Sealander, if you're not in a district).
vce-4hcenters-g Contact Sam Fisher.
vce-allstaff-g Maintained by CALS IT based on Banner settings; need permission of administration to join if not automatically added.  
vce-anr-g If you're subscribing a vt.edu address, send an email to vce-anr-g+subscribe@vt.eduand follow the instructions in the email you receive. If you want to subscribe a non-VT address, contact your AIT (or Dan Goerlich, if you're not in a district).
vce-cdist-g If you're subscribing a vt.edu address, send an email to vce-cdist-g+subscribe@vt.edu and follow the instructions in the email you receive. If you want to subscribe a non-VT address, contact Cheryl Austin.
vce-fac-g Maintained by CALS IT based on Banner settings; need permission of administration to join if not automatically added
vce-fcs-g If you're subscribing a vt.edu address, send an email to vce-fcs-g+subscribe@vt.edu and follow the instructions in the email you receive. If you want to subscribe a non-VT address, contact your AIT.
vce-fieldsec-g If you're subscribing a vt.edu address, send an email to vce-fieldsec-g+subscribe@vt.edu and follow the instructions in the email you receive. If you want to subscribe a non-VT address, contact your AIT.
vce-fnp-agents-g Contact Geraldine Cubbage  
vce-fnp-cdist-g Contact Deborah Walden (Listserv was called vce-cdist-efnepscnep.)
vce-fnp-g Contact Melanie Wenrich (Listserv was called vce-efnepscnep.)
vce-fnp-ndist-g Contact Geraldine Cubbage. (Listserv was called vce-ndist-efnepscnep.)
vce-fnp-sedist-g Contact Janice Foulk (Listserv was called vce-sedist-efnepscnep.)
vce-fnp-sedist-a-g Contact Dena McCall(Listserv was called vce-sedist-efnepscnep.)  
vce-fnp-swdist-j-g Contact Sandy Yarber. (Listserv was called vce-swdist-efnepscnep.)
vce-ndist-g Contact the Northern District Office, Kevin Cubbage or Andrew Guyer.
vce-sedist-g If you're subscribing a vt.edu address, send an email to vce-sedist-g+subscribe@vt.edu and follow the instructions in the email you receive. If you want to subscribe a non-VT address, contact Carlos Ulloaor Sharon Whitehead.
vce-specialists-g Subscription is limited to VCE Specialists and Administrators. If you want to subscribe, contact Karen Barnhart.
 vce-swdist-g If you're subscribing a vt.edu address, send an email to vce-swdist-g+subscribe@vt.edu and follow the instructions in the email you receive. If you want to subscribe a non-VT address, contact Ted Burke.
   

District contacts for Google Groups

District Who to Contact
Central Cheryl Austin, Area Information Technologist
Northern Kevin Cubbage, Area Information Technologist Andrew Guyer, Area Information Technologist
Southeast Carlos Ulloa, Area Information Technologist, Sharon Whitehead, Area Information Technologist
Southwest Ted Burke, Area Information Technologist

Other Situations

Send an email to <name-of>-g+owner@vt.edu (e.g. vce-allstaff-g+owner@vt.edu) and ask to be added to the group.

Managing Groups

Information about using and managing Google Groups can be found on the 4Help ServiceNow page. If you are simply managing an existing group (rather than setting one up), it is unlikely that you will need all the instructions given there. At the top of that page of instructions, there is a linked list of contents. The few that you will probably need are listed below with some extra pointers.

Logging on to and Viewing your Google Groups

If you already use Google to check your VT email, you can simply start by logging in to email and proceeding to step 2. If you prefer, you can go directly to groups.google.com, log in, and proceed to step 4. If you do not remember your Google password, you can reset it at MyVT under Personal Information/Manage Your Accounts. Once you have logged in and chosen My Groups, be sure that the label just below the Create Group button says "My groups in vt.edu." If it does not, you will not find your group in the list! Click 'vt.edu' that appears right after 'Switch organization view to:' (also basically below the Create Group button).

Inviting or Adding Members or Subscribers

You will typically Direct Add members--skip to step 4. In step 5, skip to the second bullet. If you want to include the person's name, put it in quotes followed by the email in angle brackets. e.g. "Some Person" <some.person@example.com>

Removing or Banning Members

You will need to remove people as they leave their positions.

Allow Viewing of Messages on the Web

If you wish to allow people to view messages by logging in to Google Groups, rather than just getting them in email, you will need to turn on archiving. Choose the group to manage. The archive setting is under Information/Content control. You should adjust settings for who can view the topics in Google Groups. Likely, you want Members of the group. The View Topics setting is under Permissions/Basic permissions. Be sure to deselect undesired options.